PAYMENT AND KEYS.

Full and final payment for lettings must be made no later than 30 days before the event
Keys to be collected at a convenient time arranged just before hiring and to be dropped off straight after hiring.

USE OF THE CENTRE DURING HIRE

Timings: The hirer is asked to adhere to the times agreed for their letting.
Noise: Please note that the Centre is in a residential area and we need to be considerate to our neighbours – especially when leaving the Centre after an evening event.

Smoking: This is strictly prohibited inside the Centre and only allowed in the patio or outside the centre. Please dispose of cigarette ends using the buckets of sand provided ends and clear away any litter. Smoke machines may not be operated in the Centre.

First Aid: There is a First Aid kit available outside the kitchen and another in the back of the kitchen (on the wall opposite the fridges). The Centre will not accept responsibility for accidents on the premises during hire, howsoever caused.

Fire Precautions: The hirer is responsible for ensuring the escape routes are kept clear.
Doors must be kept shut. You will be required to complete a fire safety brief before your date of hire.

Damage: The hirer is responsible for any damage to the premises during the hire period and should immediately report any incident. Furniture and equipment may not be removed from the premises.

Loading and Unloading: Music at private events must be closed at 9pm so that guests can begin to vacate the Centre at 10pm. The Centre should be vacated by 11pm. No unloading is allowed before 8am.

Capacity: The hirer should not exceed the seating capacity of the halls – 80 seated and 90 standing- for the Large Hall.

Alcohol: Alcohol may be brought onto the premises but must not be sold. If the hirer wishes to sell alcohol, then they must obtain the necessary licence from the Council –

TENS Licence: The hirer may be required by law to obtain a Temporary Event Notice. The hirer can liaise with the Centre Lettings Coordinator but the responsibility for licensing lies with the hirer.

Gambling/gaming: There shall be no gambling/gaming except for lawfully run raffles.

AT THE END OF THE HIRE PERIOD

Cleaning: All areas – in particular the Kitchen and Toilets – must be left clean and tidy. The floor should be swept and tables and chairs put back as you found them (take a photo on your phone at the start).

Rubbish: The hirer must take their own black rubbish bags to the event. Up to three bags (securely tied) can be left in the dustbins in the garden. All other rubbish – and any large items – must be taken away with you.

Security: Please ensure all lights are switched off, all taps and water are turned off and electrical appliances that have been used are turned off and unplugged as necessary. All windows should be closed.

GENERAL MATTERS

These conditions are binding on all users and may not be varied.

Assignment: Any hiring is personal to the hirer named on the booking form and is not transferable. The Centre may not be used for any purpose other than that declared on the form.

Indemnity: The hirer shall keep the Centre, and the Lettings Coordinator indemnified against all proceedings, costs, claims and expenses arising by reason of any injury, loss or damage to the hirer or any persons authorised by the hirer to enter the premises.

Permissions: The hirer shall obtain all statutory and local authority permissions required to carry on the activities of the hirer at the premises and shall take out all necessary insurances in relation to any equipment and other items used by the hirer and any injury or loss to the
hirer or to any persons allowed by the hirer to use the premises.

Cancellation and non-availability:
Should the hirer cancel a booking within 6 weeks of its
date, the Centre may retain any hire charge paid at its sole discretion. In the unlikely event that the Centre/Lettings Coordinator needs to cancel a booking on safety or other grounds, they will endeavour to give maximum notice of such cancellation. The Centre/Lettings Coordinator shall have no liability to the hirer for any expense incurred in the event of
cancellation, or if the Centre should for any other reason be unavailable or unusable except to refund the hire charge.